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In this issue:

  • Install W2/1099 Now
  • E-file 1099 Extensions with E-File Add-On
  • Time to Renew Your PTIN
  • Don't Forget to Inspect Your Order

Install W2/1099 Now
If you have purchased the 2018 version of W2/1099 and have not yet downloaded the program, we urge you to do so now, so that we can help you resolve any issues you may have before tax season begins. Make sure the program is installed on the computer you will be using in January, and print a few test forms using the printer you will be using then.

If you ordered W2/1099 on CD, you should have already received it; the CDs were mailed in September. It may be sitting on your desk, buried under a stack of mail. If you didn't order the program on CD (or can't find it under that stack of mail), it's easy to download it from our web site.

If you have previously purchased and installed the 2018 version of LivePayroll or 941/940, you do not need to install W2/1099. Just make sure you have installed the latest Payroll System update by selecting "Update from the Web" from the "Internet Options" menu, and make sure you are using the current license code by checking it against your MyCFS account.

For tips on using the program, including detailed instructions on how to obtain and update your license code, see the Year-end Forms Filing Tips for W-2s and 1099s video on our Instructional Videos page. If you plan on using the E-File Add-On, there are also Instructional Videos explaining the e-file process for W2s and 1099s. If you will be e-filing information returns for the first time, see "E-filing Information Returns for the First Time?" in last month's e-news.

Note: Keep in mind that the filing deadline for Forms W-2 and Forms 1099-MISC reporting non-employee compensation, either by paper or electronically, is January 31st.

E-file 1099 Extensions with E-File Add-On
W2/1099 E-File Add-OnYou can use W2/1099 and the W2/1099 E-File Add-On to electronically file Form 8809, Application for Extension of Time to File Information Returns, if you are requesting an automatic extension for Forms 1099. The E-File Add-On produces a Form 8809 file formatted to IRS specifications, which can be uploaded via the FIRE system.

Automatic extensions are not available for Form W-2 or Form 1099-MISC reporting non-employee compensation (NEC). Extension requests for these forms must be submitted by mail with line 7 of Form 8809 completed and signed by the filer/transmitter or person duly authorized to sign a return, no later than January 31st. W2/1099 will also generate a paper Form 8809.

For more information, see the Payroll System help file and Form 8809.

Time to Renew Your PTIN
Last month the IRS announced that it is now accepting PTIN renewals and new applications. All current PTINs will expire December 31, 2018.

Anyone who prepares or helps prepare any federal tax return, or claim for refund, for compensation must have a valid PTIN from the IRS. The PTIN must be used as the identifying number on returns prepared. Failure to have and use a valid PTIN may result in penalties.
"We ask that you renew your PTIN as soon as possible to avoid a last-minute rush," said Carol A. Campbell, director, IRS Return Preparer Office. "It's easy to let this slip as the holiday season approaches."
For those who have a 2018 PTIN, the renewal process takes a few moments online. Those who cannot remember their user ID and password can find online tools to assist them. Preparers can get started at If registering for the first time, the PTIN application may also be completed online. There is no fee for obtaining or renewing a PTIN.

For more information, see IRS New Release IR-2018-207.

Don't Forget to Inspect Your Order
When you receive an order of tax forms or supplies from us, please make sure you inspect it immediately. Verify that we sent the correct items, and that there is nothing you forgot to order. Keep in mind that items may be damaged in transit.

Damages or discrepancies must be reported within 14 days of receiving your order. Our supplies return policy covers you for 30 days, but tax forms cannot be returned for refund after December 15th.

Happy Thanksgiving!

CFS Customer Service

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