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In this issue:

  • Summer Renewal Incentives Expire Soon
  • Have You Renewed W2/1099?
  • Does Your Computer Know What Time It Is?
  • Security Summit Warns of Spear Phishing Threat

Summer Renewal Incentives Expire Soon
Time is almost up for CFS summer renewal incentives! Renew by August 31st to receive:

  • $5 off every program renewed early;
  • 20% off the first-time purchase of additional software or network upgrades; and
  • 15% off forms, envelopes, folders, and checks.

Click here to log in to your MyCFS account and renew now!

Have You Renewed W2/1099?
W2/1099W2/1099 will be released soon. If you haven't already done so, be sure to renew it by August 31st to take advantage of our summer early renewal incentives (see above article). And if you plan on e-filing your W-2s and 1099s, don't forget the E-File Add-On.

If you have previously installed another 2018 Payroll System program (941/940, LivePayroll, or Corrector), you won't need to install the W2/1099 program. Just update Payroll System when W2/1099 is released and make sure you are using the correct license code.

For tips on using W2/1099, including instructions on how to update your license code, see the Year-end Forms Filing Tips for W-2s and 1099s video on our Instructional Videos page.

Does Your Computer Know What Time It Is?
Is your computer's internal clock set to the correct date and time? If it isn't, it could cause you all sorts of problems. Files with an incorrect date/time stamp can be almost impossible to find. Email with the incorrect date/time can lead to misunderstandings and even legal problems. Reminders and alarms won't go off when they are supposed to, causing you to miss appointments.

An incorrect computer clock may also cause problems when you are attempting to communicate with another computer. Some CFS customers recently received an error message from the state agency's server when attempting to e-file returns using our CA Sales Tax Preparer software. It turned out the error was due to their computer's date/time setting not matching the date/time on the state agency's server.

To adjust the date/time on your computer, right click on the clock/calendar on the taskbar and select "Adjust Date/Time" from the pop-up menu. Make sure the Time Zone and Daylight Saving settings are also correct. (Note: If your computer is on a network, your computer's date/time should be synchronized with the server. Check with your network administrator.)

If you have an older computer that doesn't keep its date/time settings, it could mean that you need to replace a battery in your computer. If this is the case, you may also experience other issues, such as malfunctioning drivers or "CMOS" error messages. If you want to try replacing the battery yourself, there are plenty of tutorials online. Use Google or another search engine to search "replace CMOS battery." If you're not comfortable opening your computer, a computer repair service can replace the battery for you.

Security Summit Warns of Spear Phishing Threat
In a recent news release, the IRS and its Security Summit partners reminded tax professionals that spear phishing is still the most common threat to client data.

Spear phishing emails differ from general phishing emails in that the thief has researched his target before sending an email. An email may appear to be from a colleague, a client, a cloud storage provider, tax software provider or even the IRS or the states.
The objective of a spear phishing email is to pose as a trusted source and bait the recipient into opening an embedded link or an attachment. The email may make an urgent plea to update an account immediately. A link may seem to go to another trusted website, for example a cloud storage or tax software provider login page, but itís actually a website controlled by the thief.
An attachment may contain malicious software called keylogging that secretly infects computers and provides the thief with the ability to see every keystroke. Thieves can steal passwords to various accounts or even take remote control of computers, enabling them to steal taxpayer data.

For more tips on protecting client data, see Protect Your Clients; Protect Yourself: Tax Security 101.

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