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In this issue:

  • Form 941
  • Instructional Videos
  • Security Summit Urges Tax Pros to Protect ID Numbers
  • Has Anything Changed?

Form 941
We recently posted a Payroll System update containing Form 941 for 2018. The update can be downloaded automatically from within the program or manually from the Payroll System Updates page on our website.

Every year we post an update containing Form 941 as soon as possible after the IRS form is released. (Time is required to program the form, test it, and obtain approval from the IRS.) The update is generally posted in mid-March, which we feel is reasonable, considering the form isn't due until April 30th. Yet every year we get calls long before the form is due, asking why it hasn't been released. And every year we wonder why so many customers are so eager to get this form so early.

941/940One possibility is that they are using Form 941 to calculate clients' payroll tax liabilities. But there is another way to do this. Payroll System contains three Payroll Deposit Record modules: Federal Payroll Deposit Record - Form 941, Federal Payroll Deposit Record - Form 940, and State Payroll Deposit Record. These modules are designed to calculate the tax liability on any given payroll period or date, as well as accumulate payments made.

For more information, see the Payroll System Help file.

Instructional Videos
Our Instructional Videos page contains links to short, silent, online videos that can help you—with general tasks, such as installing and updating CFS software, or with specific tasks, such as e-filing information returns with the W2/1099 E-file Add-on or setting up vacation and sick leave in LivePayroll. A few older videos still use Flash, but most have been converted to play as embedded YouTube videos, with an alternate link to MP4 format.

Click here or use the Instructional Videos on the Web link within the Help menu of most CFS programs.

Security Summit Urges Tax Pros to Protect ID Numbers
In a recent news release, the IRS, state tax agencies, and the tax industry urged tax practitioners to maintain and monitor their Electronic Filing Identification Numbers (EFINs), Preparer Tax Identification Numbers (PTINs), and Centralized Authorization File (CAF) numbers to safeguard taxpayer data.

Cybercriminals sometimes post stolen EFINs, PTINs and CAF numbers on the Dark Web as a crime kit for identity thieves who can then file fraudulent tax returns. EFINs are necessary for tax professionals or their firms to file client returns electronically. Preparer Tax Identification Numbers (PTINs) are issued to those who, for a fee, prepare tax returns or claims for refund. CAF numbers are issued when tax practitioners or their firms file a request for third-party access to client files.

Tax professionals are urged to keep their e-file application up to date and to carefully monitor the number of returns filed using their ID numbers. There is also the usual warning against phishing schemes:

Tax professionals can protect their EFINs from theft by avoiding phishing emails, which cybercriminals commonly use to trick practitioners into disclosing sensitive information. Practitioners can review the Don’t Take the Bait campaign to familiarize themselves and their staffs with the various tactics used by thieves.

For more information, see IR-2018-61.

Has Anything Changed?
Have you changed your firm name, address, email, or phone number? If so, you need to let us know. If we don't have the right address, you won't receive shipments or mailings. If we don't have the right email address, you won't receive emailed receipts or notifications (not to mention this newsletter). And don't forget that your license code is determined by your firm name and address; if you change the firm information in your software without notifying us and obtaining a new license code, there's a good chance your software will no longer function.

It's easy to inform us of changes in your firm information through your MyCFS account. Log in to your account and select "Change Firm Name/Address/Email," or click here. You can also fax changes to us at 805-522-0187 or email us through our website.

To notify us of minor changes, such as a phone number or email address, you can call our customer service department at 1-800-343-1157.

CFS Customer Service

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